Annual Conference Information
By-laws
Membership Information
Newsletter
Brochure
IANRC Officers
Regional Directors
Officer Duties, Guidelines, and Procedures
State/Province Contact List
Honorary Members
Past Conferences
2011
Conference Minutes
Photos
2010
Conference Minutes
Officer Duties, Guidelines, and Procedures
Duties of Executive Board Officers
President
- The President shall serve a one-year term immediately following a completed one-year term as 1st Vice President.
- The President shall host the annual conference during his/her term of office. As Conference Host, the President shall maintain a record of all funds received and expended in conjunction with the annual conference. This record and any funds left in the account at the completion of the annual meeting shall be returned to the Executive Secretary as soon as all accounts have been paid.
- The President shall preside over all meetings of the Association; deciding questions of order; acting as judge and declaring the results of all elections.
- The President shall serve as the chairperson of the Executive Board.
- The President shall appoint members to the legal committee, nominating committee, audit committee, and special Ad Hoc committees.
- The President may appoint a member as Regional Director at any time.
- The President shall direct the Executive Secretary to notify members of the dates of all regular or special meetings of the membership.
- The President shall perform such other duties as may be necessary to carry out the provisions of the Bylaws or wishes of the membership.
- The President shall prepare a news briefing concerning general information and tentative agenda items for his/her upcoming conference to the 1st Vice President by no later than December 31 of each year for insertion into the annual newsletter.
1st Vice President
- The 1st Vice President shall serve a one-year term immediately following a completed one-year term as 2nd Vice President.
- After serving a one-year term, the 1st Vice President shall move through the chairs to President.
- The 1st Vice President shall assume the duties of the President upon the President's absence.
- If for any reason the President is unable to serve out the full term of office, the Vice President will automatically assume the Presidency. In this case and assuming that the annual meeting can still take place at the location chosen by the former President, the Vice President shall preside at that meeting.
- The 1st Vice President shall be responsible for the preparation of the annual newsletter. The annual newsletter will be sent to the Executive Secretary by March 1 of each year for dissemination with the annual dues statements.
- The 1st Vice President shall chair committees as appointed by the President.
- The 1st Vice President shall perform such other duties as may be prescribed by the President.
2nd Vice President
- The 2nd Vice President shall serve for a one-year term upon being elected to the office of 2nd Vice President.
- After serving a one-year term, the 2nd Vice President shall move through the chairs to 1st Vice President.
- The 2nd Vice President shall assume the duties of the President and 1st Vice President upon their absence.
- The 2nd Vice President shall Chair the Audit/Finance Committee.
- The 2nd Vice President shall preside over the Regional Directors.
- The 2nd Vice President shall perform such other duties as may be prescribed by the President.
Executive Secretary
- To collect, deposit and disburse funds of the Association and to maintain a written or electronic record of all such deposits. This includes the mailing of dues notices prior to January 1 of each year and the collection of same. The funds of the Association shall be maintained in a recognized financial institution covered by the FDIC or CDIC and access to such funds shall be maintained in the name of an Association elected official or committee member and the Executive Secretary so that the Association could access such funds should the Executive Secretary be unable to function. All funds shall be held in interest bearing accounts.
- To make periodic mailing of information or Email(s) to the membership advising them of information and activities of the Association or any other matters of benefit to their efforts in protecting the natural resources.
- To assure that necessary forms are filed with any governmental body in behalf of the Association when required.
- To furnish an annual fiscal statement for the previous calendar year on the financial condition of the Association at the annual conference meeting.
- To complete any other duties that may arise at the request of the President.
- To maintain a library of all past records of the Association including the minutes of the annual meetings. These records shall be maintained in a safe place and passed on to his/her successor.
- To disseminate annual meeting minutes to the membership within 90 days from the conclusion of the annual conference meeting.
- To maintain a complete roll of the membership.
- To maintain information for the Association's web site.
- To maintain the Association's by-laws, gather by-law amendments, and disseminate proposed amendments to the membership.
- The Executive Secretary is authorized to advance funds, not to exceed two thousand dollars (US), to the conference host for pre-meeting expenses. This advance fund is to be maintained in a recognized FDIC or CDIC insured financial institution in the name of the Association and be accessible to the conference host and the President.
- Expenditures for day-to-day operating expenses are not to exceed three hundred dollars (U.S.) per month without approval of President or Vice President.
- A corresponding Secretary may be appointed by the Executive Secretary.
Immediate Past President
The immediate Past President shall also serve as the ex-officio co-chair of the standing committees and shall monitor committee activities and assignments during the year.
Regional Directors
- Regional Directors shall maintain communication with states/provinces in their established region concerning Association issues.
- Each Regional Director shall prepare a regional news briefing to the 1st Vice President by no later than February 1 of each year for insertion into the annual newsletter. Regional Director should try to obtain reports from all TIP programs within their respective regions.
- Regional Directors offer Association sponsorships to states/provinces to attend annual conferences when funds are not available to them in their respective state or province. This sponsorship must be coordinated with the Executive Secretary to ensure funds are available.